Best Event Management Tools for a Complete 2025 Tech Stack

Event professionals today have more on their plates than ever before. You’re expected to create seamless, engaging experiences while juggling multiple tools, data sources, and vendors. If your event tech stack feels more like a tangled mess than a streamlined solution, you’re not alone. Many teams struggle with clunky, expensive systems that slow them down and make attendee engagement harder than it should be.

But there’s good news: 2025 is the year of smarter event technology. The right tools can automate repetitive tasks, centralize data, and elevate the attendee experience. In this article, we’ll break down the essential components of a modern event management tech stack, show you how they work in practice, and provide a real-world example of an organization that transformed its event strategy by simplifying its tech.

Let’s get started.

Why your event team needs a connected tech stack

Pulling off a great event is no small feat. Between RSVPs, marketing, logistics, and engagement, your to-do list is endless. But when your tools don’t talk to each other, things can quickly spiral into inefficiency, data silos, and a fragmented attendee experience. That’s where a connected event tech stack can change the game.

When your event software is integrated, everything runs more smoothly. You can automate tasks, eliminate manual data entry, and gain valuable insights into event performance and attendee behavior. 

But the benefits go beyond just saving time and effort for your team. A unified tech stack also enhances the attendee experience by providing consistent and reliable services across all touchpoints. From registration to post-event follow-up, your attendees will enjoy a smooth and personalized journey that keeps them engaged and eager for more.

The challenge of managing events across multiple tools

If you’ve ever tried to juggle multiple disconnected event tools, you know how frustrating it can be. When your event data is scattered across different platforms, it’s nearly impossible to get a clear picture of what’s working and what’s not.

One of the biggest headaches? Data silos. When attendee details, registration forms, and engagement metrics live in separate systems, pulling everything together takes forever—and mistakes are bound to happen. Without a single source of truth, making data-driven decisions becomes a challenge, and optimizing events feels like guesswork.

Plus, tracking attendee interactions across different platforms is a logistical nightmare. From maintaining data consistency to handling last-minute updates, event planners often spend hours wrestling with spreadsheets instead of focusing on delivering a standout experience.

That’s why Bizzabo offers an all-in-one solution designed to simplify attendee management. With powerful event data analytics, Bizzabo centralizes your data, giving you the insights you need to create engaging, impactful events—without the hassle of juggling multiple tools.

What to look for in an event management tech stack

When building your event management tech stack, it’s crucial to choose solutions that not only meet your current needs but also set you up for long-term success. Here are some key factors to consider:

1. Seamless integration: Your event tools should work together effortlessly. Prioritize platforms with strong APIs and pre-built event software integrations that connect with your CRM, marketing automation, and analytics tools. The less manual work, the better.
2. Comprehensive analytics and reporting: You can’t improve what you can’t measure. To make data-driven decisions and prove the ROI of your events, you need a tech stack that provides in-depth analytics and reporting features. A solution like Bizzabo’s audience engagement platform can help you track and analyze attendee behavior and fine-tune your events for maximum impact.
3. Scalability and future-proofing: As your events grow and evolve, your tech stack should be able to scale with them. Choose solutions that can accommodate increasing attendee numbers, complex event formats, and expanding feature requirements. Bonus points for platforms that regularly roll out updates to keep pace with industry trends.
4. User-friendly interface: Your tech should work for you—not the other way around. Look for platforms with modern, clean interfaces that require minimal training and support. A user-friendly tech stack will not only save time and reduce frustration but also encourage adoption and maximize the value of your investment.

By prioritizing these factors when selecting your event management tools, you can build a tech stack that streamlines your event planning process, provides actionable insights, and delivers exceptional experiences for your attendees.

Bizzabo: All-in-one platform for event management, engagement & analytics

Bizzabo is the ultimate event management software solution, empowering event organizers to create, manage, and analyze events of any size. Whether in-person, virtual, or hybrid, Bizzabo’s end-to-end platform simplifies logistics, enhances attendee engagement, and delivers actionable insights.

Key features:

• Comprehensive event management – Streamline registration, ticketing, and agenda planning tools.
• Engagement & networking tools – Foster meaningful connections with AI-powered matchmaking and interactive features. Explore cutting-edge event networking technology to enhance attendee interactions and maximize engagement.
• Advanced analytics & ROI tracking – Gain deep insights into attendee behavior and measure event success with real-time reporting. 
• Seamless integrations – Connect effortlessly with your CRM, marketing automation, and other essential tools.
• Flexible event formats – Host in-person events, virtual, or hybrid events with ease.

Salesforce: CRM for managing attendee relationships and pipeline tracking

Salesforce is a powerful CRM that helps event teams track attendee interactions, nurture relationships, and drive pipeline growth. Salesforce is ideal for organizations looking to align event efforts with sales and customer engagement strategies.

Key features:

• Attendee data management – Keep all attendee details and interactions in one place.
• Pipeline tracking – Monitor event-driven lead progress and sales opportunities.
• Automation & AI insights – Leverage AI to predict attendee engagement and follow-up needs.
• Robust integrations – Syncs seamlessly with event platforms like Bizzabo.

HubSpot: Marketing automation to nurture and convert event leads

HubSpot is an excellent choice for event marketers looking to automate workflows, nurture leads, and measure event-driven conversions. By integrating with robust event marketing software, you can streamline promotions and enhance engagement for maximum impact.

Key features:

• Email marketing & drip campaigns – Automate event promotions and post-event follow-ups.
• Lead scoring & tracking – Identify and prioritize high-intent attendees.
• Customizable landing pages & forms – Capture event registrations and segment audiences.
• Seamless CRM sync – Keep event contacts in sync with your marketing database.

Brightcove: High-quality video streaming for hybrid and virtual events

Brightcove is a leading video platform that ensures flawless event streaming experiences for virtual and hybrid events.

Key features:

• HD video streaming – Deliver high-quality, lag-free live and on-demand content.
• Customizable branding – Maintain a professional look and feel with branded video players.
• Audience analytics – Track viewer engagement and performance metrics.
• Secure & scalable – Reliable hosting for events of any size.

Pigeonhole Live: interactive Q&A, polling, and audience engagement

Pigeonhole Live enhances audience participation with live Q&A, polls, and interactive engagement tools. If you’re looking for creative event engagement ideas, tools like Pigeonhole Live can help keep attendees actively involved.

Key features:

• Live polling & surveys – Gather real-time audience feedback.
• Q&A sessions – Enable attendees to ask and upvote questions.
• Word clouds & quizzes – Gamify sessions for increased participation.
• Seamless event integration – Works with major event platforms and video tools.

Captello: Gamification and lead capture tools for exhibitors

Captello helps exhibitors capture leads and boost attendee engagement through gamification and interactive experiences.

Key features:

• Lead retrieval – Scan and capture leads efficiently.
• Gamified engagement – Use challenges, leaderboards, and rewards to attract attendees.
• Customizable branding – Tailor experiences to fit your event theme.
• CRM & event platform integrations – Sync lead data in real time.

Resiada: Seamless attendee accommodation and travel booking

Resiada simplifies event accommodation management, making it easy for attendees to book travel and lodging.

Key features:

• Centralized hotel booking – Offer attendees exclusive rates with a simple booking process.
• Room block management – Hotel room block software helps alleviate logistical headaches by streamlining the organization and tracking of reserved accommodations for events.
• Automated confirmations & reminders – Reduce no-shows with timely updates.
• Integrated travel solutions – Assist attendees with flights and transportation.

The right tech stack for seamless events

The best event management tools don’t just make event planning easier—they help you create unforgettable experiences while proving ROI. While each of these solutions plays a key role, Bizzabo stands out as the all-in-one event planning software that simplifies everything from the registration process to analytics, making it the backbone of a high-performing event strategy.

How CMP consolidated its tech stack to create new revenue streams

CMP, a leading event management company, was struggling with a disjointed, expensive tech stack that slowed operations. With data spread across multiple tools, managing events felt chaotic, and valuable insights were slipping through the cracks.

To fix this, CMP consolidated its tech stack, prioritizing tools that could integrate seamlessly. By switching to Bizzabo’s all-in-one event platform, they automated tedious tasks, centralized event data, and gained real-time insights into attendee behavior.

One of the biggest wins? Bizzabo’s smart event badge. It allowed CMP to track booth visits, engage with attendees, an capture event leads in real-time, providing valuable insights to sponsors and exhibitors. This data unlocked new revenue streams, including targeted sponsorships and premium attendee experiences, transforming the way CMP monetized events.

By embracing a forward-thinking, data-driven approach to their tech stack, CMP was able to stay ahead of the competition and deliver better event experiences.

 Want to learn more about how CMP used Bizzabo to drive revenue? Read the full customer story here.

Building a future-proof event tech stack 

Consolidating your tools into an all-in-one platform can unlock new opportunities and efficiencies that may have previously been out of reach. The benefits of using integrated tech tools are clear, from leveraging a mobile event check-in app to making the most of your sponsorships with event sponsor management software. Picking the right tools can determine how happy your attendees are, your overall ROI, and whether or not you have a successful event.